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PDF Report for Monitoring

A point-in-time PDF snapshot of a single monitored entity's screening results

This guide explains the PDF Monitoring Report in the sanctions.io Portal. A point-in-time, shareable snapshot of a single monitored entity's screening results, matches, and audit trail.

PDF vs. Excel: Which report do I need?

sanctions.io offers two different Monitoring reports:

  • PDF Report (this article): a snapshot of one monitored entity, generated on demand from that entity's detail page. Best for sharing with a single reviewer or auditor.
  • Excel Report: a bulk export covering all (or filtered) monitored entries at once, downloaded from the main Monitoring toolbar. See Generate Monitoring Reports and Monitoring Report: Column Reference and User Guide for details.

If you need column-by-column data across your whole monitoring list, use the Excel report instead.

In this Article:

→ How to export a Monitoring Report
→ Report Structure
→ Best Practices and Considerations

How to export a Monitoring Report

  1. Sign in to the sanctions.io Portal.
  2. In the left-hand navigation, click Monitoring.
  3. Click into the monitored entity you want to report on.
  4. Click Export PDF in the top-right corner.
  5. The report is generated in the background. Once it's ready:
    • It appears in your Notifications panel (bell icon in the left navigation), where you can download it directly.
    • You'll also receive an email with a link to download the report.

Note: A Monitoring Report reflects a single point in time; it does not update automatically. If new matches come in after it's generated, you'll need to export a new report to capture them.

Report Structure

Each Monitoring Report is generated for a single monitoring entry and includes:

  • Header — report title, generation date/time (UTC), and a "Confidential" label.
  • Summary panel — a high-level result and key stats.
  • Monitoring entry parameters — the exact search criteria used for this monitoring entry.
  • Watchlists screened — the full list of watchlists checked, with matched sources highlighted.
  • Potential matches — one detailed card per match, including match confidence, identity details, and an audit trail.

For a full breakdown of the summary stats, match details, and audit trail fields, see How to Read Your PDF Report.

Best Practices and Considerations

  • Download and archive reports promptly for audits, reviews, or internal records, since the report is a snapshot; it won't reflect matches added after generation.
  • Store reports securely, as they contain personal data on matched individuals.
  • Re-export after status changes. If you update a match's status (e.g., from New Match to Real Match or False Match), export a new report to reflect the current state in your records.
  • Choose the right format for the job: use the PDF report when you need a clean, shareable summary for a single entity (e.g., for a reviewer or auditor); use the Excel export when you need bulk data across multiple monitored entities.
  • Generate anytime. Monitoring Report can be generated on demand at any time, as long as the entry is still actively monitored.

We're here to help!

If you have any questions or require further assistance, please don't hesitate to reach out to our support team: